Privacy Statement NDPF

Use of the NIKHEF Data Processing Facility (NDPF) is subject the the Nikhef Acceptable Use Policy.

We feel it is important for you to know how we treat information about you. As a facility specifically designated to serve external users, the NDPF is subject to specific network monitoring and logging processes. More network traffic data, resource usage data and accounting data is kept pro-acively and in more detail in order to trace security incidents.

Handling of data

When using NDPF services, authentication and affiliation data will be stored. This information includes your full name, VO affiliation and groups, and may include electronic mail address and phone number(s) you provided during registration.

By submitting workload (compute jobs), data or information to the NDPF via grid mechanisms, you will cause log entries to be created. These log entries are collected, and retained for 90 days, in order to trace security incidents, and to trace and correct operational problems with the (grid) services at the NDPF.

These log entries typically contain or can be related to your X.509 certificate subject distinguished name, the source and destination IP addresses and ports of your communication, and time stamps. The information is used exclusively for administrative, operational, accounting, monitoring and security purposes.

In case a security incident is suspected, relevant information - such as access times and your full name - will be shared with designated security officers of peer organizations. By signing your VO acceptable use policy, and by the common Acceptable Use Policy of the Infrastructures in which the NDPF participates, you have previously agreed to allow sharing of such information.

Accounting

Submitted work load, and stored data and information, will result in accounting records being created. These accounting records contain your grid authenticated identity, the name of your virtual organization and any associated attributes, the associated local credential mappings, the name of your job or data file(s), the name of the system(s) on which your work load was run or your data stored, and the resource usage associated. For storage systems, the total aggregate file size and number of files per user and per VO is collected.

If you want to know what data about you has been stored, or if you want to correct, amend or remove any data, please contact the NDPF operators at grid.sysadmin at nikhef.nl.